Recovery & Reconciliation

Recoverable dollars

—

Awaiting verified exceptions

Credits still owed

—

Awaiting return and core matching

Duplicate exposure

—

Awaiting invoice and payment matching

Margin leakage

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Awaiting RO-to-vendor cost comparison

Control path

The audit is complete only when every source agrees.

Daily exception scan + weekly recovery close

Tekmetric repair orders, parts, edits, and deletions

Connection required

Vendor invoices, statements, returns, cores, and credits

Connection required

QuickBooks bills, expenses, payments, and vendor balances

Connection required

Part purchased but never billed to a repair order

Customer charged but vendor cost is missing

Returned part, warranty, or core missing its credit

Credit received but not applied in accounting

Duplicate invoice, card charge, bill, or payment

Vendor invoice price differs from repair-order cost

Deleted or reopened repair order after payment activity

Discount, refund, void, freight, core, or restocking fee outside policy

Statement line with no matching invoice or approved shop-use purchase

Margin below the shop's approved floor

The owner-level warning signals that matter for this audit.

Repair order, vendor document, and QuickBooks entry must describe the same purchase.

Returns, warranties, and cores remain open until the credit appears and is applied.

Deleted ROs, removed parts, cost edits, voids, and suspicious discounts remain visible.

Every statement line is matched, disputed, assigned, or documented before approval.

Only verified mismatches and follow-up items belong here.

Priority	Vendor	RO / invoice	Exception	Exposure	Evidence	Owner	Next action
This audit has not been evaluated Connect the listed systems or upload evidence for review. An empty table means “not evaluated,” never “no problems.”